Extend The Life Of Your Office Copy Machine With These 3 Tips

A copy machine is a vital part of any bustling office. However, if you're like many business owners, you don't pay much attention to the machine until it stops working and needs to be repaired. A little maintenance on your copy machine can help you avoid repair costs and ensure that it continues to function well. Here are some ways you can prolong the life of your office copy machine.

Deal with Paper Jams the Right Way

If you're like many people, you may find paper jams to be inconvenient and aren't particularly gentle when you try to fix the problem. In many cases, the paper rips as you're trying to remove it, leaving dust and tiny fibers behind. This can cause even more jams in the future. Therefore, when you have removed the paper that was stuck in the machine, it's a good idea to spray the area with a compressed air duster (also called a canned air duster) to dislodge and blow away any fibers or dust.

You might be tempted to blow away debris yourself, but don't do this. Your breath contains bits of saliva and moisture, which could be harmful to machine components.

You can also prevent paper jams. Make sure that paper is stored in a place that won't expose it to humidity, and teach all of your employees how to safely load paper into the copy machine.

Replace Toner When Notified

You may be reluctant to replace the toner in your copy machine if your copies are still looking great. However, if you receive a machine notification that you must replace the toner, it is important that you do so right away. Failing to do so may wear down the developer in the machine and cause drum damage.

Clean the Copy Machine

You may never have cleaned your copy machine before, but doing so can keep it free of dust and other debris so that there is no buildup that interferes with internal components inside the machine. All you need to do is to get a handheld vacuum and a compressed air duster. The duster will loosen up and blow away debris, and you can vacuum up any signs of dust.

If you use the tips in this article, you can be confident that your office copy machine will stay in good condition and last a long time. Be sure to encourage your employees to do these maintenance tasks as well. To find out more, contact a company like J M Todd Inc.